Convocation

A convocation invites a student's parents to a meeting with the school: repeated absences, discipline, school results… It also keeps track of the meeting: status and minutes.

The screen at a glanceCopy Anchor Link

• Filters: a student and the status (All Statuses, Completed, Scheduled (Not done)), and the ✕ button to clear them.
• Columns: Student, Date and Time, Status (green Done or orange badge), Motive.
• Actions: Refresh list, Create a new Convocation; on each row View, Edit, Delete.

Call parents inCopy Anchor Link

1. Click Create a new Convocation.

2. Date and Time: when the meeting takes place.

3. Student: the student concerned. Their parents will be notified.

4. Teacher: the person meeting the parents.

5. Save time with the Modèles prédéfinis rapides (quick templates, in French). One click fills in the motive and a standard text:

   Template	Suggested motive
   Absences & Retards	Repeated absences and late arrivals
   Discipline	Discipline and behaviour problem
   Résultats scolaires	Review and follow-up of school results
   Rendez-vous parents	Teaching meeting with the parents

6. Adjust the Motive and the Remarks / Minutes text if needed.

7. Leave Status unticked: the meeting hasn't taken place yet.

8. Click Save.

After the meeting: close the convocationCopy Anchor Link

1. Open the convocation with Edit.
2. Tick Status: the convocation becomes Done.
3. In Remarks / Minutes, write down what was said and decided (commitments, follow-up…).
4. Click Save.

The minutes stay attached to the convocation and can be read at any time.

What happens nextCopy Anchor Link

When it is created, the student's parents get a notification about the new convocation and read it in the parent app.

See alsoCopy Anchor Link

• Daily Presence
• Student