Set up a new school
The recommended order to set up TheSchool before the school year starts.
Every item in TheSchool builds on others: a class needs a room and a level, an enrolment needs a class, and so on. Follow this order and you will never be stuck on an empty field.
Who does the setup?
These steps are for management and administration (CEO, head administrator, director, administrator). Allow half a day for a medium-sized school.
0. Your account
- Sign in at app.theschool.pro with your school's owner account.
- Fill in your profile (personal information), then create your first school.
1. The school
- School: name, contact details, logo.
- Annexe: each site or building of the school. You need at least one.
- Setings (settings): colours, logo and operating rules (for example attendance per day or per lesson).
2. The premises
- Classroom Types: classroom, laboratory, computer room…
- Class Room: each room, attached to its annexe.
3. Teaching organisation
- Scholar System
- Level: 1st year, 2nd year…
- Scholar Year: the current year, to mark as active.
- Trimester: the periods of the year.
- Class: each class, attached to a room (so to an annexe) and to a level.
- Subject, then Coefficient per level.
4. Finance (if the Finance module is enabled)
- Level Fee: before enrolments. An enrolment's amount is calculated from the fees of the class's level.
- Extra Fee and Discount Types.
- Payment by Percentage or Payment by amount: how payments are split into instalments.
5. People
- Teacher, then Teacher Classes: who teaches what, to which class.
- Student, with their parents.
- Invitations: so that parents and teachers can activate their mobile account.
6. Back to school
- Student Subscription: each student in their class for the year.
- Schedule: each class's timetable.
Once these steps are done, the school is ready for daily life: attendance, courses, homework, evaluations and communication with families.